DDS management for impregnated paper applied on a recycled particleboard (out of EUDR)

Dear Iacopo,

Sorry for the late reply, but therefore more extensively 🙂

Thank you for the very clear and relevant follow-up, Iacopo. This is a key question when it comes to the practical implementation of EUDR in real-world production processes with batch-based raw materials and partial usage over time.

Yes, in each final DDS, you need to specify only the actual quantity of in-scope raw material used for that specific delivery — not the full purchased amount. Partial usage, waste, or non-compliance must be accounted for by accurate material allocation and documentation at batch level.

Detailed Explanation
1. Partial Use of Raw Materials

EUDR requires traceability down to the plot of land for each kg or m³ of in-scope product placed on the EU market.

Therefore:

• If from your 3.000 kg raw paper and 10.000 kg virgin pine wood you only use:
  • 1.000 kg raw paper
  • 3.000 kg virgin wood
    …then your DDS must reflect only these quantities for this specific product batch/delivery.

DO: State used quantity per batch (not full batch size).
DON’T: Report full purchased quantity unless fully used in the same delivery.

2. Per-Delivery Quantity Specification

Each DDS must match the actual quantities of in-scope materials used in that delivery. That means:

• For every delivery, generate a DDS that includes:
  • Raw paper: batch ID + quantity used (kg)
  • Virgin wood: batch ID + quantity used (kg or m³)
  • Reference to upstream DDSs
  • Processing steps (e.g., impregnation, pressing)

This supports traceability and prevents over-reporting.

3. Waste and Non-Compliant Material

Waste or rejected production is not part of the DDS, as it is not placed on the market.

But you should:

• Track waste internally (for audit trail)
• Subtract it from the batch’s available quantity
• Only include usable, compliant output in DDSs

Tip: Consider implementing a material reconciliation report, which helps you link:

• Input batch quantities
• Quantities used per production order
• Waste quantities
• Output quantities (per DDS)

  Suggested Best Practices  ( sorry tables are difficulkt in this form here )

Topic                                                                Recommendation

Raw material tracking                                         Use batch-level tracking in ERP or MES

DDS generation per delivery                               Automate creation based on production order BOM

Waste tracking                                                    Exclude from DDS, but keep documentation internally

Shared batches over customers                           Split quantities logically and reference original batch in each DDS

Traceability tools                                                 Osapiens HUB, SAP Batch Management, or equivalent DDS-capable tools

Example Template for DDS (Simplified)

Component                            Batch                           Quantity Used                              Reference DDS

Raw Paper                         RP-2025-001                            1.000 kg                                DDS-XXXX (from A)

Virgin Wood Pine                 WP-2025-017                             3.000 kg                           DDS-YYYY (from Supplier)

Product Output         Fibreboard + Melamine Paper           Delivery #ABC123                         New DDS-ZZZZ

Conclusion

• Yes, always report the actual quantities used for the delivery.
• You can reuse batches over time, but must allocate portions in the DDSs accordingly.
• Waste and non-compliant materials are excluded from DDS but must be documented internally.
• Clear traceability and consistent data management are key to EUDR compliance.